WE PRIDE OURSELVES ON ORGANIZATION to be efficient.
HELP!
Did you ever play that game where you had to guess the artist by looking at a piece of art? When artists do not name their files, this is what happens. It is a real nightmare for us and takes hours to process images.
Every artist really should know how to rename their files for submission. If you are in need of some help here, please ask a savvy friend for help, in the spirit of of Carolus Linnaeus, let’s avoid creating a taxonomic crisis. ; )
Why this matters: Consistent file names help Juniper Rag identify, review, organize, and manage artwork accurately throughout the submission and exhibition process. We have just two people working on each exhibition. If artists do not name their files, it creates exponentially more time and work for us.
1. Naming Convention for JR Submission …& Improve your SEO
Use this format for every artwork image:
FirstName_LastName_Title_HeightxWidth_Price.jpg
Examples:
Jane_Smith_Blue_Hour_16x20_450.jpg
Please follow these guidelines:
Artist name: First and last name, that matches name on submission, even if your manager is submitting. Do not use manager’s name, but do note on the Statement that the submission is being “managed by Abby Beckman for Jane Smith” with contact information.
Artwork title: Use the full title, replacing spaces with underscores. Make sure it matches the art. (you’d be surprised!)
Dimensions: Height first, then width, in inches.
Price: Enter the retail price in US dollars, without the dollar sign. Be sure of the price before you submit.
File format: Keep the original file extension, such as .jpg, .jpeg, or .png. No HEIC files.
Multiple views: If submitting additional views of the same artwork, add View2, View3, etc., before the file extension.
Example: Jane_Smith_Blue_Hour_16x20_450_View_2.jpg
If your file name has your name in it, search engines will pull it up when someone searches for you! If you don’t name files, nothing happens.
2. How to Rename, Save & Upload Images for iPhone & Android
iPhone
Rename and save your image:
Open the Photos app and select your artwork image.
Tap the Share icon (the square with the upward arrow).
Select Save to Files.
Choose On My iPhone or iCloud Drive, or any connected drive you use. Save it in a folder you can easily find, such as Downloads or a folder named Juniper Rag Submissions to keep all your items in one place.
Tap the filename to rename it using the required format, then tap Save.
Note: This creates a renamed copy in Files. Your original photo remains in Photos.
Upload your image:
Return to the Juniper Rag submission form in your browser.
Tap Upload, Choose File, or Browse.
Select Browse if prompted.
Navigate to On My iPhone or iCloud Drive, then open the folder where you saved the image.
Tap the correctly named file to attach it.
Confirm the image appears in your submission before continuing.
Android
Rename and save your image:
Open Files, My Files, or your phone’s file manager.
Locate your artwork image. Common locations include DCIM, Pictures, and Downloads. If the image is only in Google Photos, open it and use Download or Save to device if available.
Long-press the image and select Rename.
Enter the required filename and save it, keeping the original file extension.
Upload your image:
Return to the Juniper Rag submission form in your browser.
Tap Upload, Choose File, or Browse.
Select Files, My Files, or the available file browser.
Navigate to the folder containing your renamed image.
Tap the file to attach it.
Confirm the image appears in your submission.
Desktop or Laptop (Mac or Windows)
Rename your image:
Locate your artwork image. Common locations include Downloads, Pictures, or Desktop.
Right-click the file and select Rename. On a Mac, you can also select the file and press Return.
Enter the required filename, keeping the original file extension intact.
Upload your image:
Open the Juniper Rag submission form.
Click Upload, Choose File, or Browse.
In the file selection window, navigate to the folder containing your renamed image.
Select the file and click Open.
Confirm the image appears in your submission before continuing.
3. Check Check Check…
Please confirm that:
Every image follows the required naming format and acceptable size. Big files will crash our website.
The artwork title, dimensions, and price match your submission form.
Dimensions are listed in inches, with height first and width second.
Images are original, full-resolution files—not screenshots or low-resolution previews.
Each uploaded image corresponds to the correct artwork.
Thank you for helping us keep the submission process organized and professional. We look forward to seeing your work. Remember if you run into issues with any tech tasks, YouTube and Google, as well as Chat are easy ways to find solutions.
